Create drop down list in excel 2011 mac

Each sort level is represented by a single row in the Sort dialog box. If your data has a header row, select the My list has headers check box. But if the data does not have a header row, clear the My list has headers check box. In the row next to Sort by , under Column , click the blank space, and then click the column that you want to sort by.

Sort a list of data in Excel for Mac - Excel for Mac

Under Sort On in the same row, click Values , and then on the shortcut menu, click the criteria that you want. Under Order in the same row, click A to Z , and then on the shortcut menu, click the criteria that you want. If the custom sort order you want isn't listed, see the section "Create a custom list to sort by.

For each additional column you want to sort by, click Add Level. To remove table formatting so that you can sort by rows, on the Table tab, select Convert to Range. Under Orientation , click Sort left to right , and then click OK. In the first row, under Row , click the blank space next to Then by , and then on the shortcut menu, click the row that you want to sort next.

Add a drop-down list to a cell

For each additional row you want to sort by, click Add Level. Excel includes custom lists that you can sort by: days of the week and months of the year.

Information

In addition, you can create your own custom lists, for example, grade levels in a school, such as Freshman, Sophomore, Junior, and Senior. Once your custom list is created, to use it, in the Sort box, under Order , select Custom List. Type the values for your list in the order that you want them sorted, with a comma between each value. When you are finished, click Add , and then close the Custom Lists box. In addition, the previous procedure explains how you can create your own custom lists, for example, grade levels in a school, such as Freshman, Sophomore, Junior, and Senior.

If the data has a header row, select the My list has headers check box. Select the list that you want to sort by, and then click OK. To sort multiple columns by weekday, month, or another custom list, use the previous "Sort a list by two or three columns" procedure to sort each column separately. To store the numbers in date or time format, select the column, and on the Home tab, select Date or Time in the Number Format box. In the Sort box, select Options , and then select Case sensitive. If there are cells formatted by cell color or font color in the column that you are sorting, you can sort by these colors.

You can also sort by an icon set that was created by using a conditional format.

Because there is no default sort order for cell color, font color, or icons, you must define your own order for each sort operation. Under Column , click the blank space next to Then by , and then on the shortcut menu, click the column that you want to sort by. Under Order , choose whether the selected color or icon should be at the top or bottom of the list. Sorting by one column in a range can produce results that you don't want, such as moving cells in that column away from other cells in the same row.

To remove table formatting so that you can sort one column, on the Table tab, select Convert to Range. In the Sort Warning that appears, select Continue with the current selection , and then click Sort. If the results are not what you want, click Undo. Data analysis begins with sorting.

You can sort text A to Z or Z to A , numbers smallest to largest or largest to smallest , and dates and times oldest to newest and newest to oldest in one or more columns. You can also sort by a custom list that you create such as Large, Medium, and Small. Or you can sort by format, including cell color, font color, or icon set.

Most frequently, you will sort by column, but you can also sort by rows. When you sort, you rearrange data into some order. In contrast, when you filter, you hide extraneous data. For more information about filtering, see Filter a list of data. When you sort on a range of cells, the sort criteria aren't saved with your workbook.

Office 2011 for Mac: Using the Custom Lists Feature in Excel

If you want to save sort criteria so that you can reapply it the next time that you open the workbook, you can save the data as a Excel table. Save your data in a table when you are sorting multiple columns or if you create complex sorting criteria that takes a long time to create. When you reapply a sorting criteria, you may see different results.


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This can occur if values that are returned by a formula have changed and the sheet is recalculated. It can also occur if the range of cells or table column has had data added, changed, or deleted. Click Add Level. If the table has a header row, select the My list has headers check box.

But if the table does not have a header row, clear the My list has headers check box. You'll find it on the Settings tab of the Data Validation dialog box. Share Pin Email. The instructions in this article apply to Excel , , , ; and Excel for Mac.

how to create search suggestion drop down list in mac excel

To create a drop-down list:. Select Data.

Dropdown Menus in Excel Mac 2011

Select Data Validation to open the Data Validation dialog box. Under Allow, select the down arrow. Place the cursor in the Source text box. Select OK. Except for Excel for Mac, where you select Done. Select the cell containing the drop-down list to be removed. Select the Settings tab.